Meridian Realty Agent
01:42
Lead Revival AI Voice Agent
Real Estate Agency
Outbound AI caller that revives dead GoHighLevel leads, qualifies sellers, and books private calls into agent calendars
Dead leads, dialed. Bookings, booked.
A real estate agency was sitting on thousands of cold leads in GoHighLevel. Contacts who had once shown interest in selling but went quiet. Agents were too busy closing active deals to chase lists that had gone cold.
We built an outbound AI voice agent that works the entire pipeline automatically: pulling dead leads from the CRM, calling them during business hours, qualifying intent on the call, and booking private valuation calls directly into an agent's calendar with instant email and SMS alerts when a new meeting lands.
Revenue sitting untouched in the CRM
Every real estate agency accumulates leads that go cold. The data is there, but manual outreach doesn't scale. Agents make a few calls, leave voicemails, and move on. Leads that don't answer on the first attempt rarely get a second.
The agency needed a system that could work through the entire dead-lead list methodically: call during permitted hours, retry unreachable contacts, qualify sellers in natural conversation, and hand off warm prospects to human agents without anyone picking up a phone.
Vapi for the voice. n8n for the brain.
n8n orchestrates the full workflow. On schedule, it pulls eligible dead leads from GoHighLevel and triggers an outbound call through Vapi. If the lead doesn't answer, the system retries automatically.
During a connected call, the voice agent qualifies the lead: confirms they still own the property, gauges interest in selling, handles callback requests, and routes outcomes back into the CRM. When a lead is ready to talk, the system checks live availability across the agency's agents and books a private call directly into the right calendar.
Qualification that sounds human
The agent opens with context, referencing the lead's original enquiry and with personalized greeting, so the call feels personal, not robotic. It asks whether they still own the property, whether they're open to selling, and handles common objections without scripted menus.
If the lead isn't ready now, the agent captures a callback window and logs it. If they're interested, it moves straight to booking checking real calendar availability and confirming a time on the call.
Meridian Realty Agent
00:42
From qualified lead to agent calendar in seconds
When a lead confirms interest, It queries agent calendars in real time, finds an open slot, and books the private valuation call on the spot while the lead is still on the phone.
The moment the booking is confirmed, the assigned agent receives an email and SMS notification with the lead's details, property address, and scheduled time. No manual handoff, no leads falling through the cracks between systems.
Outbound at scale, zero manual dialing
“The voice agent calls our dead leads for our real estate business and books appointments. Previously we were doing this manually but since it's automated, we can focus on other things.”
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AI Voice Agents
Put an AI voice agent on your phone lines.
We design, build, and deploy voice agents that qualify leads, book appointments, and sync every call to your CRM — so your team stays focused on closing.
- Vapi.ai & custom integrations
- Outbound + inbound flows
- CRM & calendar sync